8 Planning and preparation

Good planning is the key to making an event run smoothly.

The first thing you need to worry about is making sure you understand when the last day possible for a cancellation is, in case there are not enough attendees. It’s not cool to cancel with under 24 hours notice in most cases, in others longer is more appropriate.

Once you know you have enough people, the next task is to make sure you list out all of the tasks to make the event work. If you are working in a team, make sure that the division of responsibilities is clear and everyone knows what they need to get done.

Organize and decorate your space

First impressions count. They can make the difference between success and failure. Make sure you do your best to present a pleasant environment. Small touches like fresh flowers and candles do make an impact.

Remember the 5 P's – Prior Planning Prevents Poor Performance!

For a dinner, the table is critical: the tablecloth, plates, glasses, napkins and cutlery will make a difference to how much people enjoy the food (ask anyone who runs a successful restaurant). Don’t forget to do something about the rest of the space, it is not just about the table, make sure you create a nice and cozy atmosphere. Think in advance about some good background music.

Make sure everything is ready beforehand and try not leave anything to the last minute!

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